How to Declare your Shipments in Buyandship’s dashboard


Declaring your shipments is a necessary step if you want to ship your overseas bought items back home to the Philippines. It will also help us process the shipment faster. Remember, once you receive your tracking number (NOT order number) from the online store you purchased from, which is usually provided a few days after when the shipment is on its way from the seller to our warehouse, immediately declare your shipments with Buyandship Philippines. Here is a guide on how to declare your shipment.




Step 1: Once you have your delivery tracking number (not order number) from your online shopping website (ie. Amazon), or from Buyandship’s email that your shipment has checked in or not (in this email you will see the correct tracking number to declare with),  you will need to first Login into your account in Buyandship and access the dashboard. 


Step 2: When on your dashboard, go to the “Parcel Management” section and click on the button “Click HERE to Add a new shipment”.



Step 3: 1 shipment (could have multiple items) = 1 tracking number = 1 declaration.

Fill in the details of your shipment. Select which Buyandship warehouse location you shipped to, the Overseas Courier used for that shipment (if that is not available just select “Other Couriers”), enter your tracking number (not order number), enter your product details for declaration purposes.

Please note it is PER UNIT PRICE – the price of the item per unit (in overseas warehouse currency it was received). And also enter the quantity amount of the same item field. If it is 1 set in your invoice and receipt it is 1 unit. For example quantity = 1) if total price is 20 of two identical items, declare with quantity = 2, unit price per item = 10) If your invoice and receipt says 1 set (of 3 pcs) is total USD 20, declare with quantity = 1, unit price per item = 20.  

When you are doing the declaration the field “Unit Price” is the PRICE of the item for 1 UNIT. The declaration should also be in the home currency- if it is in the US warehouse it should be in USD, if Japan in Yen, if Hong Kong in HKD, etc.

Select “I agree” and click the “Submit” button when all is done.  



Check the Total Amount (DO NOT include shipping fees from seller) in your Declaration and make sure it is the same as your receipt or invoice!

Note: If you have made a wrong declaration the local courier may not be able to help you with any claim so please double check your declaration.

That is it, you are DONE! 3 easy steps to get your shipment faster from our warehouses straight to your doorstep in the Philippines!


Tip: If it has already checked in you should see the status of your shipment on “Arrived at Overseas Warehouse” in Parcel Management. If it is not there yet please wait until it checks in, it takes 1-2 working days (warehouse time and excluding weekends) after it is delivered to our Overseas Warehouse. If it doesn’t please contact our website chat and provide your tracking number.



As stated above, declaring your shipments is important for us to process your shipments faster and effectively. However, we notice that a lot of people had been having trouble declaring their shipments. To ease that bump, we created a sample declaration (per item, per set, and multiple quantities) as your guide.


#1 Declaration Sample Guide: Per Item 



Given the declaration guide and sample receipt invoice above, the declaration price should always be the unit price or the price of the item per 1 quantity. As stated in the example above, we declared the unit price of $21 for 1 Essential Linear Tights, $40 for 1 Track Jacket, and $21 for 2 Hi-Lo Jersey (not the total price of $42, but its unit price of $21)

Please Note: SF is not to be included in the declaration.



#2 Declaration Sample Guide: Per Set



Here’s another declaration question that we usually get: “How about set items? Do I need to declare it per item as well?”

The quick answer to that is no. If you bought a set item for a certain fixed value, you need to declare it per set as well. Take the example above: If you bought, say a Harry Potter book set and a Hunger Games Trilogy set,  all you need to do is declare each set per line.

  • First Line: £29.10 for the Hunger Games Trilogy and;
  • Second Line: £80.97 for the Harry Potter Book Set.

Easy, right?


Refresher: The declaration should also be in the home currency- if it is in the US warehouse it should be in USD, if Japan in Yen, if Hong Kong in HKD, etc.



#3 Declaration Sample Guide: Multiple Quantities



Briefly discussed in the first example, let us talk about buying multiple quantities for the same item. As we have been conveying since the dawn of time, declare your item per unit price. If you were to buy 4 wood vase for each room in your home and 3 comfy faux fur slippers for your family members, here’s a quick overview of how to declare these items:

  • Wood Vase | 4 pcs | Unit Price/ Declared Price: $9
  • Faux Fur Slippers | 3 pcs | Unit Price/ Declared Price: $49



#4 Declaration Sample Guide: Home Currency




Just like what we said earlier on this blog, the declared price must always be in the home currency. Take the sample guide above, we bought 2 pairs of shoes from ABC Mart in Japan~ see how our declared price was in Yen, similar when you bought from a US Merchant, it should be in Dollars, HKD if you bought from Hong Kong, and so on.


Don’t hesitate to refer to the sample photos above to avoid any mistakes or simply message us via Website Chat or in all of our social media accounts. We’d be glad to help you out 🙂


Friendly Note: Please DO NOT make mistakes this is crucial and if you make a mistake you may be charged on your declaration amount for duties and tax. Double-check your declaration and make sure it is according to your invoice and receipt before submitting it.



See a pricing calculator and parcel restrictions below. No bulk shipments 10 units max per shipment.


If you choose Php 380 / lb DDU option, Please note if above Php 10k there are PH customs clearance fees separate from our shipping fee that is paid to local courier either COD or bank transfer, and sent to your home. If Php 10k or below then just our shipping fee 🙂

To enjoy no duty and tax, you need to checkout from HK under Php 10k total value of shipments regardless of how many shipments, then TRACK until it passes PH customs, then send the next batch.

If you choose Php 620 / lb DDP pricing option it is inclusive of duty and tax. See below step by step 🙂

Buyandship’s Pricing Option: Php 620 Per Pound Delivery Duties and Taxes Paid


It’s also worth noting that each household member’s name can create their own account to enjoy each Php 10k under

  • Step 1: Each of your household members can open an account and each can enjoy under Php 10k. Sign them up now in here.
  • Step 2: When each household member signs up they also get Php 50 free credits. That means more savings for your household!
  • Step 3: You can also ask them to use your referral code when they sign up so both of you can earn more credits and have more savings 🙂




➡️ Learn how to purchase your favorite products from other sites using Buyandship



Looking for a community that can relate to your Buyandship Experience with great deals every day to inspire your next overseas shopping? Join our official Facebook Group now. See you there!




Is this your first time using our Buyandship service? Here are a few things you should know:

A flat fee of Php 380/lb Delivered Duty Unpaid or Php 620 / lb Delivered Duty Paid will be charged for overseas shipment whether it is from our USA, Canada, UK, Japan, Korea, Australia, Indonesia, Italy, Thailand, Hong Kong, China, or Taiwan warehouses. All the same rate! With a few easy steps, your product purchases will be delivered to you in no time.

SIGN UP NOW to gain access to our overseas warehouses, and get FREE PHP 50 credit to use for your next shipping fee!

Here is a video tutorial on How to Sign up with Buyandship.